Project Manager Role in ERP
Implementation

A Project Manager takes full accountability for the organisation's ERP implementation, much like a Product Owner, fully committed to delivering successful outcomes. With a personalized approach, the PM ensures that the system meets the organization's specific requirements, preventing gaps between vendor promises and deliverable capabilities. The ERP system will be tailored to fit the business needs precisely, ensuring full alignment. The result is a customized ERP solution that enhances business performance and drives operational efficiency.

Involving a Project Manager in ERP implementation offers several key benefits for any organization:

Efficient Senior
Leadership Communication

The Project Manager serves as a dedicated point of contact for senior leadership, providing timely updates and insights as often as needed. This streamlined communication saves leadership time, allowing them to stay informed with minimal disruption to their daily responsibilities

Clear Requirements Gathering

A Project Manager ensures that business needs are accurately captured and translated into system requirements. This clarity ensures that the ERP implemetation aligns with organisational goals, reducing miscommunication and setting a strong foundation for project success

Stakeholder Alignment

They act as a bridge between technical teams and stakeholders, ensuring everyone's needs are addressed

Process Optimisation

They identify opportunities for streamlining business processes before ERP deployment

Risk Management

A Project Manager anticipates potential challenges and helps mitigate them

Change Management

They support smooth transitions by guiding users through changes and ensuring effective training

Budget Control

The Project Manager ensures effective budget management by closely monitoring project expenses, identifying cost-saving opportunities, and proactively addressing potential overruns. This oversight helps keep the ERP implementation within financial targets, reducing unexpected costs and enhancing overall financial control

Scoping Management

The Project Manager carefully defines, manages, and adjusts the project scope to align with business objectives. This focus ensures that project requirements are clearly understood and met, preventing scope creep and keeping the ERP implementation on track with agreed deliverables

These contributions lead to a more successful and efficient ERP implementation.

Key Benefits of Process Optimisation During
ERP Implementation

Increased
Efficiency

Streamlined processes reduce redundant tasks and improve the overall workflow, speeding up operations.

Cost
Reduction

Identifying inefficiencies and bottlenecks lowers operational costs.

Better Resource
Allocation

Optimising processes ensures that resources (both human and material) are used effectively.

Improved
Decision-Making

With clearer, more efficient processes, ERP systems provide better data visibility for informed decisions.

Enhanced
Compliance

Ensures that business processes align with regulatory standards and industry best practices..

These benefits contribute to the success of ERP systems and overall business performance.

ERP Implementation:
Scope of Project Manager Involvement

Increased Efficiency
Define project scope and objectives. Collaborate with stakeholders to gather and document business requirements. Analyse current business processes and identify gaps for optimisation.
Design & Planning
Develop a detailed project plan, timelines, and resource allocation. Align ERP functionalities with business needs, ensuring integration of key processes. Prioritize features and create system specifications.
Implementation
Coordinate with IT teams and vendors for system configuration. Monitor projectprogress, addressing issues and changes promptly. Ensure thorough testing of the ERP system (User Acceptance Testing - UAT).
Change Management
Lead communication efforts, ensuring all departments are aligned. Facilitate employee training and support for ERP system adoption.
Deployment
Oversee the go-live process, ensuring smooth transitions from legacy systems. Provide post-implementation support and troubleshoot any initial challenges.
Monitoring & Optimisation
Track system performance and user feedback. Continuously evaluate processes for further optimization and efficiency.
While the software vendor may have already conducted an Initiation and Discovery stage as well as Design and Planning to prepare their offer, it’s essential to note that the Project Manager does not influence the company’s decision about which ERP software to select. Instead, their role begins with an internal focus on maximizing the alignment between the ERP system and the company’s unique needs. To achieve this, the Project Manager will re-initiate these early project phases, concentrating on:
  • Defining Project Scope and Objectives that align with the company’s strategic goals,
  • Ensuring ERP Functionalities Align with Business Needs to streamline and optimize key processes,
  • Developing a Detailed Project Plan with timelines and resource allocation, ensuring every department is set up for success.
By involving a Project Manager early in the process, the company benefits from a more tailored implementation plan. This early engagement avoids duplicating efforts and potential misalignments, ensuring the ERP system integrates effectively and meets the company's requirements from the outset
The Project Manager is your key ally in making ERP implementation a seamless experience for company leadership. By working hand-in-hand with senior leaders, the Project Manager delivers continuous, customized updates at just the right frequency, ensuring leaders are always in the know about project progress, key milestones, and any emerging challenges — without interrupting their daily responsibilities. This proactive, tailored communication keeps leadership fully engaged in the project while allowing them to focus on their core tasks, minimizing any disruption to their schedules. With the Project Manager’s support, leadership can confidently oversee the ERP journey, informed and uninterrupted

Pricing and Commitments

Our Project Manager services are offered on a time & materials basis, with rates ranging from £70 to £100 per hour (exl. VAT). This flexible model allows for tailored support aligned with the project’s needs, ensuring you only pay for the time and resources necessary for successful implementation.
100% Ownership for Success Our Project Manager takes complete ownership of the ERP implementation, working closely with senior leadership and delivering regular progress reports to keep you fully informed. This hands-on approach guarantees a streamlined, transparent process that aligns with your company’s goals.
Ongoing Commitment from Prospero Int At Prospero Int, we’re dedicated to supporting you every step of the way. Our commitment extends beyond implementation, with our team remaining by your side until we have achieved the goals we’ve established together. Success isn’t just a milestone—it’s our promise to you.
info@prospero-int.com
dina@prospero-int.com
Our Partner
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